What to know about managing your own security deposits in Bradenton and Sarasota Florida

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Investing in rental properties can be a lucrative way to build wealth over the long-term, however ensuring you’re following the laws is very important. Security deposits is one of the most common reasons for litigation when renting out a property.¬†

Property Owners: Are You Managing Tenant Security Deposits Yourself?

As a property owner in Sarasota and Bradenton, Florida, one of the most important aspects of your landlord responsibilities is managing tenant security deposits. This task, while seemingly simple, carries significant legal and administrative complexities. How you handle these deposits can greatly impact your relationship with your tenants, the reputation of your rental business, and your legal standing.

¬†Therefore, it’s crucial to ask: Is personally managing your tenant’s security deposits the right decision for you? This involves weighing the effort and time commitment against the direct control it offers, the potential cost savings, and the necessity of staying compliant with Florida landlord-tenant laws. Understanding these factors can guide you to make an informed decision that suits your individual circumstances and preferences as a property owner.


11 Things to Consider When Holding a Security Deposit in Bradenton or Sarasota Florida.

In Florida, there are specific laws that govern security deposits for tenants. Using this guide, property owners in Sarasota and Bradenton, Florida, can manage tenant’s security deposits effectively and in accordance with state law. If ever in doubt, it’s a good idea to consult with a lawyer who specializes in landlord-tenant law.

Here are some key points to keep in mind:

  1. Understanding Florida Law: It’s important for property owners in Sarasota and Bradenton to be familiar with Florida’s landlord-tenant laws, particularly Florida Statute 83.49, which provides guidelines for handling security deposits.
  2. Notify Your Tenant: After receiving the security deposit, you are required by Florida law to notify the tenant within 30 days. The notice should detail where the deposit is being held and the nature of the account.
  3. Written receipt: Landlords in Bradenton and Sarasota must provide tenants with a receipt for the security deposit.
  4. Deadline for return: Landlords must return the security deposit to the tenant within 15 days after the tenant moves out, unless the landlord intends to make a claim against the deposit.
  5. Itemized deductions: If the landlord intends to keep any portion of the security deposit, they must provide the tenant with an itemized list of deductions within 30 days after the tenant moves out.
  6. Tenant notification: Tenants must notify landlords in writing of their new address within 10 days of moving out, in order to receive their security deposit refund.
  7. Damages: Landlords may only deduct from the security deposit for damages that are beyond normal wear and tear, and must provide receipts or estimates for the cost of repairs. It is important for all landlords to understand the difference between normal wear and tear and damages caused by a tenant. 
  8. Interest: Landlords are not required to pay interest on security deposits in Florida if the deposit is kept in a non-interest-bearing account. 
  9. Interest on Security Deposit: If you choose an interest-bearing account, you need to pay the tenant either 75% of the annualized average interest rate or 5% per year simple interest, depending on the terms of the lease.
  10. Regular Updates and Communication: Stay in touch with your tenants about their security deposit, providing regular updates or notices as required by law.
  11. Penalties for Non-Compliance: Remember, non-compliance with the rules around security deposits can result in severe penalties in Florida. Always aim to stay informed and follow the law to avoid potential financial and legal issues.

The Role of Property Owners in Managing Security Deposits

Property owners in cities like Sarasota and Bradenton, Florida, may choose to personally manage security deposits, which requires a comprehensive understanding of local and state laws. Managing security deposits involves meticulous record-keeping and transparency, with strict deadlines for providing receipts, declaring where the deposit is held, and returning the funds at the end of the lease term. 

By personally handling security deposits, property owners have direct control over this crucial aspect of the landlord-tenant relationship. However, the legal complexity and administrative effort involved can be challenging for many, particularly those with multiple rental properties or those living out of state.

Benefits of Hiring a Property Management Company

On the other hand, hiring a professional property management company can greatly ease the burden of managing security deposits. A property management company takes on the responsibility of ensuring full compliance with Florida’s landlord-tenant laws and serves as a go-between for owners and tenants, providing an additional layer of protection for both parties.¬†

They’ll handle everything from collecting the deposit, holding it in a legally compliant manner, conducting property inspections, to returning the deposit promptly at the end of the lease. Their expertise and experience often result in fewer legal issues and disputes over security deposits, providing peace of mind for property owners.

Deciding Between Self-Managing and Hiring a Property Management Company

Deciding between personally managing security deposits and hiring a property management company in Sarasota and Bradenton, Florida, ultimately comes down to the property owners’ specific circumstances and comfort level. For owners with legal know-how, time, and a small number of properties, self-management may be a viable option.¬†

However, for those with multiple properties, limited time, or residing out of state, the investment in a property management company can provide significant advantages, including ensuring legal compliance, saving time, and offering a more professional experience for tenants. In the end, it’s about choosing the approach that best supports the owner’s objectives, balances their workload, and creates a favorable environment for their tenants.

In conclusion

It’s important for both landlords and tenants to be familiar with these laws to ensure a fair and legal process for handling security deposits. Even if you don’t hold your security deposits, ensure your Bradenton or Sarasota property management company is complying with all security deposit rules as it can lead to a headache for both you and the tenant.¬†

Thank you for taking the time to read our blog. Gulf Income Properties is a full service Sarasota County and Manatee County property management company. For more information about our services, visit our website at www.gulfincomeproperties.com

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